Leicester NUT Section of the NEU

Rules for the City of Leicester Association

Single Association Division

*denotes a mandatory rule or standing order

1. TITLE

This Association shall be called THE CITY OF LEICESTER TEACHERS'' ASSOCIATION.

2. AFFILIATION

This Association shall be an Association of the National Union of Teachers and all Rules of the National Union of Teachers shall be binding upon all members of this Association.

3. OBJECTS

The objects of the Association shall be:

  1. To advance the cause of education
  2. To influence by appropriate means local public opinion on educational topics, to spread accurate information on educational matters and especially to seek the co-operation of the press in the locality,
  3. To afford opportunities for the discussion of educational and professional topics;
  4. To protect and promote the professional interests of teachers.
  5. To secure direct representation on behalf of all members of the Union with the City of Leicester Education Authority or any other employing body on all matters affecting professional work and conditions of service of its members;
  6. To secure direct representation on behalf of all members of the Union of those committees or bodies where negotiations of a collective nature are conducted;
  7. To secure representation of teachers on City of Leicester Education Committees.
  8. To secure the membership of all teachers in the Association area.
  9. To work in liaison with the Leicester and District Trades Union Council to promote the aims and policies of the Union.
  10. To oppose all forms of negative discrimination and to promote and support all initiatives that will further harmonious community relations in our schools.
  11. To purchase, lease, exchange or otherwise acquire any real and personal property, to construct alter and maintain any buildings required for the purpose of the Association, and so to sell, improve, develop, lease, mortgage or otherwise deal with all or part of the property in the Association.

4. MEMBERSHIP

Any teacher eligible for admission under the general Rules of the Union shall have a right to membership of this Association.

5. SUBSCRIPTION

  1. The annual subscription of every member shall be such subscription as is payable to the National Union of Teachers under its Rules and Membership Regulations for the time being and, in addition, a local subscription of 20% of the National subscription for the Association
  2. Every member shall pay such further sum as the Association may require for the purpose of meeting any levy made by the Executive under the provisions of Rule 41 of the Union.
  3. All subscriptions shall be due and payable on 1 January of each year.

6. OFFICERS AND COMMITTEE

  1. The management of the Association shall be vested in the Officers and Committee.
  2. The Officers of the Association shall be the President, Vice-President, Ex-President, Secretary, Treasurer, Two Assistant Secretaries, Membership Secretary, Communications Officer, Minuting Secretary, Equal Opportunities Officer, Health and Safety Organiser and Learning Representative.
  3. All officers except the President and ex-President shall be elected at each Annual General Meeting in accordance with mandatory Model Rule 7.
  4. The Vice-president of one year shall be President in the succeeding year.
  5. The Committee shall consist of the 14 officers listed in 6(b), up to four other members elected in accordance with Rule 7, and in addition, the following co-opted members:
    i) Teacher Representative(s) on Education Scrutiny Committee, provided they are members of the Union.
    ii) The Organiser of such Sections as may be formed under Rule 10.
    iii) Any member of the Association who may be a member of the National Executive of the Union.
    iv) Any member of the Association who is a representative of Teachers Consultative Committee or Teachers Negotiating Committee.
  6. All vacancies in the Officers or Committee occurring during the year shall be filled by the Committee until the next Annual General Meeting.

*7. ELECTION OF OFFICERS AND COMMITTEES

  1. Nominations for the Officers as listed in Rule 6(b) and the elected Committee Members in Rule 6(e) shall be made in writing, signed by the PROPOSER and SECONDER and endorsed by the nominee and shall reach the Association Secretary not later than 28 days before the A.G.M. Voting papers shall be issued to members not less than fourteen days before the latest date named for the close of the poll. The President for the time being shall act as Returning Officer and the voting papers shall be returned so as to reach him/her at least 7 days before the Annual General Meeting. The votes shall be counted by Scrutineers appointed at the previous Annual General Meeting. The results of the election shall be declared the Annual General Meeting. An election conducted as above shall not be rendered invalid by the failure of any member to receive or to return a voting paper.
  2. In the event of no nomination being received 28 days before the A.G.M. for any of the Officers of the Association or committee members, nominations may be made at the Annual general meeting or a special General meeting and decided upon at that meeting. In the event of more than one nomination being made at that meeting, for any named officer, or committee member, the election shall be by secret ballot of members present.

*8. ELECTION OF CONFERENCE REPRESENTATIVES

Excepting the Secretary, and President, all other representatives as per the entitlement listed in accord with Union Rule 26(a) shall be elected in the Local Association in accord with the provisions set out in the preceding Model Rule 7. To be eligible to attend conference, nominees shall have attended at least three meetings of the Association or Committee since the last AGM.

9. TRUSTEES

  1. Four persons shall be appointed as trustees at a General Meeting of the Association. Each of the persons appointed must have been a member of the Union for at least seven years immediately preceding the date of appointment. No employee of the Union or of the Association may be a trustee. Each person will be appointed to hold office until such time as his or her trusteeship shall be terminated in accordance with the provisions of this Rule.
  2. When the number of the trustees is reduced to two, it shall be the duty of the Association at a General Meeting to fill the vacancies forthwith provided always that any business involving the appointment of a trustee shall not be transacted unless notice in writing of such business shall have been sent to every member of the Association at least seven days before the Meeting at which this business is to be transacted. A vacancy in the office of trustee may be filled by a majority of those present and voting at such General Meeting.
  3. The trusteeship of any person holding the office shall be ipso facto determined if they become bankrupt or insolvent or if they have allowed their membership of the Union to lapse.
  4. It shall be within the power of the Association in General Meeting to determine the trusteeship of any person by a resolution which will not be declared carried unless at least two thirds of the members present vote in its favour. Notice of such motion must be sent in writing to every member of the Association at least seven days before the Meeting in which such motion is to be proposed
  5. The trustees shall be indemnified against risk and expense which has been lawfully incurred out of the trust property or by the Association.
  6. The title to all real or personal property which may be acquired by or on behalf of the Association shall be vested either in a corporation lawfully entitled to act as custodian trustee or in the trustees for the time being three of the Association appointed under this Rule.

10. SECTIONS

The Committee shall have power to form such sections as a Genera1 Meeting may deem desirable, such sections to be within the Aims and Objects of the Union and answerable to the Committee of the Association.

11. MEETINGS

  1. The Annual General Meeting of the Association shall be held in February or March.
  2. *At least four ordinary General Meetings of the Association shall be held during the year and such additional General Meetings as the Committee may deem desirable.
  3. *The quorum for all General Meetings and Special Meetings shall be 12. If no quorum be present, the Chairperson may declare the Meeting closed where the quorum has been draw to the attention of the Chair.
  4. At least ten days before the date of a General Meeting, information shall be sent by the Secretary to the members of the Association stating the time and place of the Meeting, together with the Agenda of the business as it shall have been arranged by the Committee.
  5. All motions received by the Secretary at least fifteen days before a General Meeting is held, shall be included in the Agenda, but the Committee shall have power to determine the order on the Agenda Paper, excepting always that business deferred from a previous Meeting shall take precedence over all other.
    1. the order of business at the Annual General Meeting shall be:
      a) Minutes of the last Annual General Meeting
      b) Correspondence
      c) Reports and Statement of Account
      d) Installation of new President
      e) Vote of Thanks to Past President
      f) Declaration of the results of the election of Officers and Committee.
      g) President's Address
      h) Motions on which proper notice has been given to the Secretary
      i) Discussion of matters declared urgent by the Meeting
    2. A Special Meeting shall be summoned at any time by the Secretary on the instructions of the Committee or within twenty-one days of the receipt of a written requisition stating the purpose for which the Meeting is summoned and signed by not less than 20 members. No business other than that stated by the Committee or in the requisition shall be transacted at a Special Meeting.

12. ALTERATION OF RULES

No alteration of or addition to any rule shall be made except at the Annual General Meeting or at a Special Meeting convened for the purpose. Notice of any proposed alteration must be sent to the Secretary at least one month prior to the date of the Annual General or Special meeting.

13. FINANCE

  1. *The Associations financial year shall end on 31st December and at that date or such other dates as shall be required by the Executive of the Union, the Association shall prepare and submit to the General Secretary a Statement of Account of the Association in the form and manner required by the Executive and in compliance with the requirement of the Certification Officer for Trade Unions and Employers Association
  2. *The accounts of the Association shall be audited on behalf of the members of the Association either by two lay Auditors who shall be appointed annually at General Meeting and who shall not be officers or members of the Committee, or by a Professional Auditor appointed by the Association. The Auditor(s) shall be required to carry out their duties in accordance with the requirement of the Auditors appointed by the Executive of the Union under Rule 48 (a).
  3. *The statement of Account prepared and audited under Rules 17 and 18 shall be presented to the Annual General Meeting of the Association.
  4. *All Bank, Building Society and/or other accounts shall be in the name of the Association and withdrawals from any Account shall require the signatures of at least two of the following three Officers :- Secretary, Treasurer and President.

*14. SCHOOL REPRESENTATIVES

The Association shall take such steps as may be necessary to establish that for each school or unattached unit in its area, there is an accredited Union representative. In particular, these steps shall include those set out in a) to f) below.

  1. The procedure for the election of the Union representative shall be subject to the approval of the Committee of the local association.
  2. The Union representative shall be elected annually by all the members in the school.
  3. The Association shall bear responsibility for granting accreditation and shall issue accreditation documents stating the group of members represented.
  4. The Association may approve the election of one or more deputy Union representatives for a given school
  5. The Association will notify the local education authority and relevant Headteacher of the names of its accredited representatives and of their authority and responsibilities.
  6. The Association will advise its accredited school representatives that their authority and responsibilities include:
    i) The direct recruitment of members of staff;
    ii) The dissemination of both local and national information from the Union to members in the school;
    iii) Calling meetings of Union members within the school as and when required;
    iv) Handling the initial stages of individual grievances of members;
    v) Responsibility for consultation within the school, and negotiation on those issues where the school had discretion regarding implementation of agreements between the division and the local education authority on matters of collective interest to members in that school;
    vi) Responsibility for ensuring that all agreements between the Union and the employers, both local and national, to which the Union is a party, are observed within the school.

15. PRODUCTION OF ANNUAL REPORT

The Association shall produce an Annual Report on the activities of the Association and shall distribute this Report to all members in the Association area and submit it to Headquarters.

16. INTERPRETATION OF RULES

In the event of any question arising as to the interpretation any of the Association Rules, the question shall be referred to the Committee, whose decision shall be conclusive and binding upon members.

STANDING ORDERS FOR LOCAL ASSOCIATIONS

  1. The PROPOSER of a motion or an amendment shall be allowed five minutes for their speech
  2. Each succeeding speaker shall be allowed three minutes. When an extension of time is allowed to a speaker, such extension shall be for not more than five minutes at a time.
  3. All amendments to a motion shall be submitted to the Chairperson in writing, with the name of the mover attached.
  4. Whenever an amendment is made upon any motion, no second amendment shall be taken into consideration until the first amendment is disposed of. It that amendment be carried, it shall then be put as a substantive motion, upon which a further amendment may be moved to the original question; but only one amendment shall be submitted for discussion at one time. The previous Question is for all purposes of order dealt with as an amendment, except that it shall have precedence over all other amendments.
  5. The decision of the Chairperson on any point shall be final. If any decision be challenged it must be done at the next meeting, due notice having been given at the time the decision of the Chairperson was called to question.
  6. The mover of the original motion shall have, in addition to the general privileges of debate, the right of reply upon the original motion or upon one amendment, and the mover of an amendment which has become the substantive motion shall have a similar right of reply. The right of reply shall be exercised only after the closure has been applied and subsequently no further debate shall be allowed on the question. No member shall speak more than once on the same motion or amendment except in the exercise of this right of reply and no new matter shall be introduced by the mover in reply.
  7. Any debate may be closed by a motion that the question now be put being moved, seconded and carried, such motion to be put to the meeting without debate; but no speech shall be interrupted for the purpose of proposing such a motion. No division shall be taken on such a motion. Where any amendment is under discussion the motion shall apply only to that amendment, and shall not be taken on the main question until all amendments have been disposed of, unless the Chairperson is of the opinion that the time has come when the main question may fairly be put.
  8. No resolution passed at a previous meeting may be rescinded unless full notice of the rescinding motion has been given and placed upon Agenda calling the meeting, signed by the member who proposes to rescind and 20 other members. When such a motion has been disposed of it shall not be competent to renew the motion within a period of 6 months.
  9. When the Chairperson rises to speak, members shall immediately take their seats
  10. Every motion shall be put to the vote by a show of hands and no division shall be taken unless the vote be challenged and supported by 20 members rising in their places.
  11. Members only shall have the right to take part in any division on a question.
  12. A motion to suspend Standing Orders shall be given in writing prior to the meeting, signed by at least 12 members. The motion to suspend Standing Orders shall be put to the vote after it has been moved and formally seconded and not more than one speech made in opposition. Should such a motion be defeated, no second motion to suspend Standing Orders for the purpose of discussing the same subject shall be permitted. The Standing Orders may not be suspended unless a two-thirds majority of the members present be obtained.
  13. Procedures governing the conduct of a debate shall, unless otherwise specified in the Rules or Standing Orders, be the same as those currently specified in the Standing Orders governing debates at Annual Conference of the Union.

2012